Bar Operator Application 2017

Welcome to the Visa Wellington On a Plate Bar operator application. Visa WOAP 2017 will take place from 11 – 27 August.

Please read ALL of the information on this page BEFORE you start completing your application form at my.visawoap.com

Bar operators are invited to apply to participate in:

  • Cocktail Wellington
  • Festival Events

Cocktail Wellington brought to you by Spirits New Zealand

To apply to participate in Capital Cocktail brought to you by Spirits New Zealand, please complete the Cocktail Wellington application form. Applications close at 11.59pm on Monday 20 February. ABSOLUTELY no late entries will be accepted. 

Please note: If you are a restaurant operator, please complete the Cocktail Wellington section found in the Dine Wellington application form.

Launched in 2015, Cocktail Wellington brought to you by Spirits New Zealand is a cocktail/tapas match competition specifically developed to work with bars, cocktail bars and restaurants with bars, to promote Wellington’s very talented cocktail-making community.  Cocktail Wellington works just like the well-known, Garage Project presents Burger Wellington. Restaurants may only participate in Cocktail Wellington if they are participating in Dine Wellington.

Any establishment offering cocktails on their menu may enter as follows:

  1. If your primary trade is as a ‘restaurant/café/eating establishment’, you will only be eligible to enter Cocktail Wellington if you are participating in Dine Wellington
  2. If your primary trade is as a ‘cocktail bar/bar’ (i.e. your establishment does not serve meals), you may enter Cocktail Wellington without offering a Dine Wellington menu
  3. ALL participating Cocktail Wellington establishments must include a regionally-inspired tapas with your cocktail

How Cocktail Wellington works

      • You are invited to enter a “Wellington-inspired” Cocktail
      • The Cocktail must be matched with a regionally-inspired tapas
      • In addition to your cocktail, you must also offer a non-alcoholic alternative (this can be any non-alcoholic match to you tapas)
      • Content developed for Visa WOAP Programme Guide and VisaWellingtonOnaPlate.com, as per other Visa WOAP platforms
      • Consumers try cocktails and score each out of ten on cocktailwelly.com (scoring closes Thurs 24 Aug)
      • Consumers scores determine our five finalists, who will then be judged over the final weekend of the Festival and finally, at the Festival Awards Night on Thurs 31 Aug.
      • Cocktail consumers who enter scores have the opportunity to win a prize and the winning restaurant/bar will also score a sweet prize! (watch this space)

Please note: Visa WOAP encourages Host Responsibility.  Remember that the average person can process one standard drink per hour. The number of equivalent standard drinks of your cocktail will be noted in your listing.

Making an application

Before you start the application form, please take the time to read the entire form carefully to see what information you will need to have ready. Then set aside enough time (approx. 20-30 minutes per form) to enter all the information at once.

Remember to ensure that your information is accurate and enticing for customers. We appreciate that you may not have all the details just yet but please ensure you are putting your best foot forward.

Any form filled in with “TBC”, “I don’t know” or other equivalents will not make it through to the Curating Committees.

Please note that submitting an application form does not guarantee your acceptance into Cocktail Wellington. Your application will be reviewed by the Visa WOAP DINE Wellington Curating Committee and you will be notified as to whether your application has been successful by early March 2017. Please refer to the Visa WOAP 2017 Dine Wellington Selection Criteria to find out how we select the final Cocktail Wellington applicants.

Please remember…

    • Consider what’s in season in August and what’s available from our fabulous Wellington regional food and beverage suppliers.
    • If your application is accepted, we will be asking for a few more bits of info, including imagery. This imagery sits alongside your website and programme guide Dine Wellington listing. We have a great photography deal available to get some snazzy images taken if you don’t have any. Please indicate your interest on the application forms and more information will be supplied if your application is accepted.

Festival Events

To apply to operate a Festival Event, please complete a Festival Event application form online at my.visawoap.comApplications close at 11.59pm on Monday 20 February. ABSOLUTELY no late entries will be accepted. 

Festival Events showcase the region’s innovative food and beverage offerings as well as the personalities involved in the region’s cuisine scene.  We are looking for different, inspiring and provocative Festival Events that leave people wanting more! They must truly be an articulation of the festival vision.

To help you better understand what we are looking for, check out more information on Tips for running a Visa WOAP Festival Event.

Making an application

Before you start the application form/s, please take the time to read the entire form carefully to see what information you will need to have ready. Then set aside enough time (approx. 20-30 minutes per form) to enter all the information at once.

Remember to ensure that your information is accurate and enticing for customers. We appreciate that you may not have all the details just yet but please ensure you are putting your best foot forward.

Any form filled in with “TBC”, “I don’t know” or other equivalents will not make it through to the Curating Committees.

Please note that submitting an application form does not guarantee your acceptance into the Visa WOAP Festival Events programme. Your application/s will be reviewed by the Visa WOAP Festival Events Curating Committee and you will be notified as to whether your application/s has/have been successful by early March2017. Please refer to the Visa WOAP 2017 Festival Events Selection Criteria to find out how we select the final Festival Event applicants.

Pricing your Festival Event

The Visa WOAP online ticketing system is operated by Ticketek. There have been some recent changes to the legislation around the presentation of ticket charges (i.e. ticket issuance fees), which mean that these will need to be considered when setting your ticket prices. What this means is that once you have determined your ticket price, please add $3.00 to the price. You may like to round it to the nearest $5 or $9.

Please contact us if you would like some advice this.

Please note: Credit Card fees are added on top of ticket price at the time that the transaction is made (and is dependent on the credit card used.

Please remember to…

    • Start thinking about the information you need to provide for your application. Like last year, we ask you a few more questions. Give some thought to how your Festival Event will ‘run on the day’ (i.e. the flow of the event), do you need an MC?  What is the ‘attendee experience’ going to be like? We need all this information included in your application.
    • Consider what is your ‘point of difference’.  Would someone travel from out-of-town to your Festival Event? Why? What’s your hook? If not, what could be modified with your idea/concept to attract an out-of-towner’ to the Wellington region for your Festival Event?
    • If your application is accepted, we will be asking for a few more bits of info, including imagery. This imagery sits alongside your website and programme guide Dine Wellington listing. We have a great photography deal available to get some snazzy images taken if you don’t have any. Please indicate your interest on the application forms and more information will be supplied if your application is accepted.

Application Fees

Like last year, a deposit payment will be required to be paid for all Application Fees.  This deposit can be paid via credit card or direct debit at the time of your application. These fees are unchanged from 2016.

The deposit fees for Visa WOAP 2017 are:

  • Cocktail Wellington – $75 +GST
  • Festival Events – $250 +GST

If your application is not accepted this will be refunded to you in full in early March 2017. If your application is successful the deposit amount will be deducted from your final Application Fee total or Festival Event commission.

Further details on Cocktail Wellington & Festival Event application fees can be found here.

Cancellations & Changes

Find out more here to understand your obligations if you cancel or change your participation in Visa WOAP.

And finally…

If you have any questions, please contact us by email or call +64 4 473 8044.

Thank you!